(Published in The Norman Transcript July 20, 2016, 1t) The Honorable Board of Cleveland County Commissioners was called to order this 20th day of June 2016 in the meeting Room 200 of the Cleveland County Office Building by Chairman Rod Cleveland. Harold Haralson moved that the minutes be approved. Rod Cleveland seconded the motion. The vote was: Harold Haralson, yes; Darry Stacy, abstain; Rod Cleveland, yes. Motion carried. Rod Cleveland moved, seconded by Harold Haralson, to accept the bids and to table the awarding and/or rejecting of the bids until a later date for Bid #HWY-1759 Six (6) month Non-Encumbered Contract for Bulk Oils, Lubricants & Antifreeze for the County Commissioners. The bid term will be July 22, 2016 through January 21, 2017. The vote was: Darry Stacy, yes; Rod Cleveland, yes; Harold Haralson, yes. Motion carried. Rod Cleveland moved, seconded by Darry Stacy, to award as per bid summary to multiple vendors and where low bid is not awarded there is an explanation for Bid #BE-1752 One (1) Year Non-Encumbered Contract for Building Maintenance Supplies for Cleveland County. The bid term will be from July 1, 2016 through June 30, 2017. The vote was: Rod Cleveland, yes; Harold Haralson, yes; Darry Stacy, yes. Motion carried. Harold Haralson moved, seconded by Darry Stacy, to award to RRY Services L.L.C, in the amount of $210,154.00, an additional $67.00 was added due to clerical error for in the original bid price for Bid #COM3-1756 Proposal for construction of Bridge on Moffat Road located in District #3. The vote was: Harold Haralson, yes; Darry Stacy, yes; Rod Cleveland, yes. Motion carried. Rod Cleveland moved, seconded by Harold Haralson, to award as per bid summary to multiple vendors and where low bid is not awarded there is an explanation for Bid #SHE-1757 One-Year (1) Non-Encumbered Contract for Inmate & Detention Supplies for Cleveland County. The bid term will be from July 1, 2016 through June 30, 2017. The vote was: Darry Stacy, yes; Rod Cleveland, yes; Harold Haralson, yes. Motion carried. Rod Cleveland moved, seconded by Darry Stacy, to award as per bid summary to multiple vendors and where low bid is not awarded there is an explanation for Bid #SHE-1758 One-Year (1) Non-Encumbered Contract for Jail Supplies for Cleveland County. This bid term will be from July 1, 2016 through June 30, 2017. The vote was: Rod Cleveland, yes; Harold Haralson, yes; Darry Stacy, yes. Motion carried. Chairman Rod Cleveland said that the following Items, are Consent Items and are routine in nature; therefore, Darry Stacy moved, seconded by Harold Haralson, to approve the following: Joint Resolution between the Cleveland County Commissioners and the Cleveland County Justice Authority to renew the Sales Tax Agreement previously entered into on July 1, 2015 set to expire on June 30, 2016. This agreement will be effective July 1, 2016 through June 30, 2017. Joint Resolution between the Cleveland County Commissioners and the Cleveland County Justice Authority to renew the Sub-Lease Agreement previously entered into on July 1, 2015 set to expire on June 30, 2016. This agreement will be effective July 1, 2016 through June 30, 2017. Authorized User Agreement between Cleveland County Sheriffs Department and Verizon Wireless for 53 Verizon Mobile Broadband Devices at $40.01 per line and 3 Wireless Home Phone Connect Services (for dispatch) at $21.87 per line for the period July 1, 2016 through June 30, 2017. Service Agreement between Cleveland County Sheriffs Department and Smiths Detection to provide On-Site Service to X-Ray Machines in the Courthouse for the period of July 1, 2016 through June 30, 2017 in the amount of $7,660.00. Annual Maintenance Agreement between Cleveland County Sheriffs Department and Global Software to provide maintenance in the monthly amount of $2,771.00 for the period July 1, 2016 through June 30,2017. Detention Services Agreement between Cleveland County Board of County Commissioners and Muskogee Youth Services to provide juvenile detention services at a rate of $23.27 per child per day for the period July 1, 2016 through June 30, 2017. Cleveland County Resolution #1604, renewal of Interlocal Cooperation Agreement between the Board and Circuit Engineering District 5, and Resolution #1604-1 Designating Official Board Member to Circuit Engineering District 5 for the period July 1, 2016 through June 30, 2017. Agreement between Cleveland County Board of Commissioners and Mary Abbott Childrens House to provide services to citizens of Cleveland County for the period July 1, 2016 through June 30, 2017. Agreement between Cleveland County Board of Commissioners and Womens Resource Center to provide services to citizens of Cleveland County for the period July 1, 2016 through June 30, 2017. Agreement between Cleveland County Board of Commissioners and CASA to provide a court appointed special advocate program made available to the judicial district for the period July 1, 2016 through June 30, 2017. Maintenance Agreement between Cleveland County Board of Commissioners on behalf of the Cleveland County Election Board and Oklahoma Copier Solutions for service on a Sharp MX5500 Serial #7500343Y at a cost per output of $.0095 B/W and $.058 cost per output Color copies and a Sharp MX3501 Serial #750385221 at cost per output of $.010 B/W and $.068 cost per output Color copies. The agreement includes all parts, drums, labor, toner and staples for the period July 1, 2016 through June 30, 2017. Maintenance Agreement between Cleveland County Board of Commissioners on behalf of the Cleveland County Election Board and OneSource for service on a Bizhub C360 Serial #A0ED011012661, Bizhub C364 Serial #A161011003909 at cost per output of $.0071 B/W and $.049 cost per output Color copies. The agreement includes all parts, drums, labor, toner and staples for the period July 1, 2016 through June 30, 2017. Accept the low quote from Arthurs A/C Heating, LLC in the amount of $6,772.00 to install a new HVAC system, Rooftop Unite #19 at the Cleveland County Juvenile Detention Center. Claims for Reimbursement on Federal Project #ERSTP-214(049)ER, #ERSTP-214(055)ER, and #ERSTP-214(056)ER on Cleveland County District #3 Roads. Service Maintenance Agreement between Cleveland County Fairgrounds and OneSource for service on a Konica Minolta Bizhub C364 to include all parts, labor, drum and supplies. Copies will be billed at $.0071 for B/W and $.049 per color for the period July 1, 2016 through June 30, 2017. Annual Maintenance Agreement Renewal between the Cleveland County Treasurer and Lexis Nexis Risk Solutions for Accurint access for Tax Warrant Department to search and locate people, business and addresses. The agreement is for the period July 1, 2016 through June 30, 2017 and covers 4 users at a rate of $87.50 each for a total monthly fee of $350.00. Annual Maintenance Agreement Renewal between the Cleveland County Treasurer and Business Imaging Systems, Inc. (BIS) for Platinum Hardware Maintenance on (1) Canon DR-6010C Scanner at an annual rate of $723.60, and (1) Canon CR-190 Scanner at an annual rate of $500.00 for a total of $1223.60. Approve the May 2016 monthly reports from the following officers: Bryant Rains, County Election Board Tammy Belinson, County Clerk Jim Reynolds, County Treasurer David Tinsley, County Assessor Rhonda Hall, Court Clerk Joe Lester, County Sheriff Keith Reed, Health Department Approval of the following Blanket Purchase Orders submitted for the following Departments: District #1 16-5012-T2A Fleet Pride $1,500.00 Health Dept: 16-4958-MD2 United Mechanical $913.94 Approval of the Certificate of Requesting Officers on Blanket Purchase Order Numbers: FY 15/16 General: 16-0010-H2; 16-0035-B2A; 16-0053-B2A; 16-0062-SP2; 16-0164-CCJC2; 16-0173-CCJC2; 16-0177-CCJC2; 16-1159-R2; 16-1221-R3BS2A; 16-1310-CCJC2; 16-1797-CCJC2; 16-2158-CCJC2; 16-3096-CCJC2; 16-3112-CCJC2; 16-3227-CCJC2; 16-3787-B2A; 16-3877-D2; 16-3964-B2A; 16-3965-B2A Highway: 16-0087-T2A; 16-0116-T2A; 16-2801-T2A; 16-3960-T2A; 16-4090-T2A Health 16-0361-MD1C; 16-1604-MD2 Sheriff Courthouse Security Service Fee: 16-3531-CFBCHS2 Review, Audit, and Approve Purchase Orders for Payment of Personal Services, Travel, Maintenance & Operations, and Capital Outlay from: FY 15/16 a. General Fund $118,681.58 3736 Oklahoma Copier Solutions LLC $304.88 Lease, Copy Charges 3737 OneSource Managed Services $113.04 Maintenance 3738 OSU-CTP $150.00 Classes 3739 Oklahoma Copier Solutions LLC $10.42 Copies/Supplies 3740 ThyssenKrupp Elevator $1,300.00 Maintenance Agreement 3741 Eureka Water Company $18.60 Water 3742 OneSource Managed Services $204.00 Copies 3743 Pitney Bowes Inc. (96) $200.56 Postage Machine Supplies 3744 Transcript Press, LLC $81.76 Printing/Supplies 3745 OneSource Managed Services $161.10 Maintenance Agreement 3746 City Of Norman (99) $458.32 Utilities 3747 A.T.&T. (5094) $2.46 Telephone 3748 Norman Stamp & Seal Company $78.95 Supplies, Services 3749 Cleveland County Reg. Juv. Detention Ctr. $6,420.88 Juvenile Detention 3750 Alameda Animal Hospital, Inc. $123.34 Supplies, Services 3751 Copelin's Office Center $132.04 Office Supplies 3752 William W Pretty $50.76 Travel 3753 Chickasaw Telecom, Inc. $279.84 Troubleshooting 3754 CDW Government LLC $338.30 Parts, Supplies 3755 Wiley Harwell $710.00 Employee Counseling 3756 W.W. Grainger, Inc. (83) $182.42 Parts/Supplies 3757 Cleveland County Pretrial Services, LLC $18,846.00 Pre Trial Services 3758 Del Nero Communications Management, LLC $395.00 Wireless 3759 R.K. Black, Inc. $99.50 Parts, Supplies, Maintenance 3760 Oklahoma Department of Public Safety $350.00 OLETS 3761 WCA Waste Corporation Of America $45.00 Waste Disposal 3762 Copelin's Office Center $320.17 Office Supplies 3763 Copelin's Office Center $275.86 Office Supplies 3764 Comdata Corp $58.30 Fuel 3765 Comdata Corp $10,162.92 Fuel 3766 Jim Johnson Oil Company $1,911.25 Oil 3767 O'Reilly Automotive $545.36 Parts, Supplies, Services 3768 Motorola Solutions, Inc $9,808.14 Radio Equipment 3769 Cox Communications, Inc. $69.95 Backup Support 3770 OSU Coop. Extension Service $28,323.00 Contractual Services 3771 Department of Central Services $3,500.00 Diesel Welder 3772 Galls $41.07 Uniforms 3773 Hunzicker Brothers, Inc. $62.00 Breaker 3774 Thomson West $2,137.45 Information Charges 3775 Rainbow Pennant, Inc. $750.00 Flags 3776 C.O.P.S. Products LLC $168.00 Battery 3777 Dolese Brothers Company Inc. $1,389.10 Road Materials 3778 Rieger Law Group PLLC $1,184.00 Professional Services 3779 ADG, PC. $18,725.00 Professional Services 3780 Alameda Heat & Air $450.00 Repair 3781 Eastern Oklahoma Youth Services, Inc. $558.00 Juvenile Detention 3782 OJJS, Inc. $395.42 Juvenile Detention 3783 O'Reilly Automotive $12.98 Absorbent 3784 Melinda Duke $25.92 Travel 3785 A.T.&T. (19) $296.73 Internet 3786 Thomson West $1,953.00 Subscription Charges 3787 Cleveland County Election Board (SD) $107.46 Mileage Reimburse 3788 A.T.&T. Mobility (63) $700.89 Telephone 3789 Susan Reese $91.68 Travel 3790 Wilson, Dotson & Associates, P.L.L.C. $3,500.00 Budget Preparation 3791 Copelin's Office Center $88.47 Office Supplies 3792 A.T.&T. (5094) $12.29 Long Distance Account Total: $118,681.58 b. Highway Fund $25,214.58 2126 Mid-West Hose & Specialty $14.51 Parts, Labor, Supplies 2127 Department of Central Services $95.00 Parts, Labor, Supplies 2128 Del Nero Communications Management, LLC $50.00 Services, Parts, Labor 2129 KSM Exchange, L.L.C. $565.11 Parts/Supplies/Labor 2130 Comdata Corp $12.80 Fuel 2131 Jones Tire, LLC $100.00 Parts, Supplies, Labor 2132 ImageNet Consulting, LLC $159.90 Parts, Supplies, Labor 2133 James Supplies & Rental Company $307.29 Welding Supplies 2134 Metro Glass, Inc. $172.13 Parts, Supplies, Labor 2135 Warren Cat $1,252.83 Parts, Labor, Supplies 2136 Bruckner's Truck Sales, Inc. (33) $1,349.62 Parts, Labor, Supplies 2137 Barton Bolt & Supply LLC $32.59 Parts, Labor, Supplies 2138 Pearson Lumber & Home Care Center $27.02 Parts, Supplies 2139 Dave's Small Engine Repair, Inc. $385.80 Parts, Supplies, Labor 2140 Fox Building Supply $51.11 Parts, Supplies, Labor 2141 Fleet Pride $208.71 Parts, Supplies, Services 2142 Jim Johnson Oil Company $124.00 Oils/Lubricants 2143 Palace Auto Supply, Inc. $976.29 Parts, Supplies, Labor 2144 Eureka Water Company $37.20 Parts, Supplies, Labor 2145 Petroleum Marketers Equipment Company $85.60 Parts, Supplies, Labor 2146 Chickasaw Personal Communications $338.06 Parts, Supplies, Labor 2147 Haskell Lemon Construction Company $186.40 Asphalt 2148 C.L. Boyd Company, Inc. $552.78 Parts, Supplies, Labor 2149 P & K Equipment, Inc. $533.97 Supplies/Labor 2150 Certified Laboratories $827.45 Parts, Supplies, Labor 2151 Copelin's Office Center $174.90 Parts, Supplies, Labor 2152 Standard Steel Company, Inc. $550.20 Parts, Labor, Supplies 2153 Fleet Pride $130.20 Parts, Labor, Supplies 2154 MHC Kenworth - Oklahoma City $764.50 Parts, Equipment, Repairs 2155 Bruckner's Truck Sales, Inc. (33) $71.11 Parts, Supplies 2156 Perfection Equipment Company, Inc. $1,186.04 Equipment, Parts, Supplies 2157 Lampton Welding Supply $225.29 Parts, Supplies, Labor 2158 Palace Auto Supply, Inc. $814.52 Parts, Labor, Supplies 2159 Wiring Solutions, LLC $1,042.50 Camera Repair Labor 2160 Transcript Press, LLC $49.80 Business Cards 2161 Southern Tire Mart $3,503.50 Tires 2162 KSM Exchange, L.L.C. $2,178.08 Repairs 2163 T & W Tire $199.00 Tire Repair 2164 Fleet Pride $219.72 Parts 2165 Kenneth Goad, dba $1,462.50 Labor 2166 UniFirst $137.54 Uniforms 2167 Hercules Tire Sales, Inc. $3,546.40 Tires 2168 Brooks Industries $462.61 Service Icemaker 2169 Del Nero Communications Management, LLC $50.00 Internet Account Total: $25,214.58 c. Health Fund $353,903.11 1064 Oklahoma Energy Source, LLC $41.44 Utilities 1065 Oklahoma Energy Source, LLC $62.24 Utilities 1066 Oklahoma Gas & Electric Services (990) $55.87 Utilities 1067 Pitney Bowes (87) $555.00 Lease 1068 McKesson Medical Surgical $386.70 Supplies 1069 Edith Arp, C/o $25.92 Travel 1070 Mary Ann Boersma, c/o $42.12 Travel 1071 Aaron Hansel, C/o $11.88 Travel 1072 Stephanie Lambert, c/o $23.76 Travel 1073 Rachelle Samara, c/o $25.92 Travel 1074 Kristen Renee Millican, c/o $4.32 Travel 1075 United Mechanical, Inc. $453.00 Service Calls 1076 Oklahoma Gas & Electric Services (990) $5,996.29 Utilities 1077 Oklahoma Gas & Electric Services (990) $1,817.74 Utilities 1078 Oklahoma State Department of Health (823) $333,333.33 April Monthly Payroll 1079 Michelle Haswell $1,303.93 Lawn Services/Materials 1080 A.T.&T. (414) $95.00 DSL 1081 Standley Systems LLC $1,767.16 Copies 1082 Copelin's Office Center $528.60 Supplies 1083 Lowe's Companies, Inc. $400.53 Supplies 1084 Absolute Data Shredding $270.00 Shredding 1085 Fabriclean Supply Of Oklahoma LTD $272.68 Supplies 1086 McKesson Medical Surgical $1,118.39 Exam Table 1087 Bailey's Test Strips & Thermometers $57.00 Vials 1088 McGovern Sprinklers & Landscaping $5,001.72 Sprinkler Repair 1089 United Mechanical, Inc. $252.57 Service Call Account Total: $353,903.11 d. Sheriff Service Fee Fund $11,912.18 24 Oklahoma Gas & Electric Services (990) $11,912.18 Utilities Account Total: $11,912.18 e. Sheriff Commissary Fund $11,179.64 56 Lattice, Inc. $1,155.00 Inmate Phone Cards 57 Aramark Correctional Services, LLC $10,024.64 Inmate Food Services Account Total: $11,179.64 f. Sheriff Jail Fund $7,111.99 10 Comdata Corp $3,692.43 Fuel 11 Oklahoma Energy Source, LLC $803.83 Utility 12 Cox Communications, Inc. $2,615.73 Long Distance Account Total: $7,111.99 g. Drug Court Revolving Fund $1,930.00 2 Oklahoma Court Services $1,930.00 Supervision/Drug Testing Account Total: $1,930.00 h. Assessor Revolving Fund $300.00 1 U.S. Postal Service (CMRS-POC) (75) $300.00 Postage Account Total: $300.00 i. Treasurers Certification Fee Fund $2,696.50 67 Business Imaging Systems $2,696.50 Scanner Account Total: $2,696.50 j. STOP Violence Against Women Fund $2,552.75 8 Oklahoma Court Services $2,552.75 Salary Accoutn Total: $2,552.75 k. Fairgrounds Fund $1,727.60 360 OPUBCO Communications Group (882) $390.00 Advertisements 361 Copelin's Office Center $42.74 Office Supplies 362 OneSource Managed Services $104.22 Maintenance 363 A.T.&T. (5094) $4.38 Utility 364 David's Carpet & Tile $243.80 Cleaning 365 UniFirst $33.21 Uniforms 366 City Of Norman (99) $909.25 Utility Account Total: $1,727.60 The vote was: Harold Haralson, yes; Darry Stacy, yes; Rod Cleveland, yes. Motion carried. END OF CONSENT DOCKET. Harold Haralson moved that the meeting be adjourned. Darry Stacy seconded the motion. The vote was: Harold Haralson, yes; Darry Stacy, yes; Rod Cleveland, yes. Motion carried.
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